Booking Your Hotel Accommodations for Heart Rhythm 2012
All 33rd Annual Scientific Sessions housing will be administered through Travel Planners, the designated Heart Rhythm 2012 vendor. Blocks of rooms have been reserved at major hotels in Boston, and in order to receive the special Heart Rhythm Society rates, you must obtain your housing through Travel Planners.
To book your hotel, you must be registered for Heart Rhythm 2012. If you have already registered and still need housing, you may do so online by visiting the Heart Rhythm 2012 Xpress Registration toolkit or by calling Travel Planners toll-free at +1 (888) 337-2665 or at +1 (212) 532-1660.
Please note the following:
- All reservations require deposits of one night’s room and tax. Deposits will be charged by the hotel on or around April 6, 2012.
- Deposits may be made in the form of a credit card which must be provided at the time of reservation. Checks must be drawn on a U.S. bank, made payable to Travel Planners, and mailed to:
- Travel Planners
381 Park Avenue South, NY,
New York, NY 10016 USA.
- Confirmation will be sent by Travel Planners shortly after making your reservation.
- Hotel rooms are assigned on a first-come, first-served basis as received by Travel Planners.
Refund of Housing Deposit
Your housing deposit will be forfeited entirely if cancellations are not made in accordance with the individual hotel cancellation policy, which appears in your housing confirmation.
Hotel Changes/Cancellations
Up to three days prior to your arrival, changes to hotel reservations can be made online, or by contacting Travel Planners by callingtoll-free at +1 (888) 337-2665 or at +1 (212) 532-1660 or by e-mailing them at HRS@tphousing.com. All changes are subject to hotel availability. Changes within three days of your arrival must be made by contacting the assigned hotel directly.
Room Taxes/Rates
Room rates do not include the local taxes for Boston, MA. Some hotels may charge additional fees for rooms with more than two occupants. Note that early checkout from hotels may result in a penalty charge. Check with your hotel directly.
Acceptable credit cards are VISA, MasterCard and American Express. Wire transfers cannot be accepted.
